If you follow me on twitter, you probably see that I tweet about #InboxZero a lot. Like a lot of people, I get a lot of anxiety from having emails that I have to handle. Today, I’m going to share with you the strategy I’ve implemented that helps keep my emails handled. Of course, what works for me may not work for you, so my hope is that you can take some of the tips here to help you achieve your lofty email goals! There are particularly two tools that have revolutionized how I maintain my emails.
This is an example of what my email inbox looks like right now. For obvious privacy reasons, I’ve blurred out a lot of details. You’ll still be able to get the gist. You may notice that I’m not using Inbox. That’s for very particular reasons. Inbox doesn’t work for me. One of my coworkers, on the other hand, swears by it. Again, all about finding the system that works for you.
My email is set into three parts. The top section is Unread- there’s nothing there. The middle section is Important, which is what’s indicated by the yellow tag. Important emails stay at the top of my inbox but stars mean that emails need to be handled.
I actually don’t use Gmail as my regular email client, but there is one detail here that I wanted to really highlight for you. Do you see that yellow bar at the top of the screen? I’ll help you with that: “Your Inbox is currently paused. Messages will next arrive at 4:30 PM. To unpause now, visit your Inbox and click the blue UNPAUSE button.” Do you see the blue unpause button on the left right above the compose button? Read more about InboxPause here.
Inbox Pause + categorical flags on the Mail App = the secret to my email success.
What do you think? Do you have an email secret? People keep talking about Polymail. I can’t wait to try it!
Emilie is an Army Wife, Data Engineer, and CrossFitter with a love for working through her thoughts in this space on the internet. She lives with her husband Casey and their pup Bo in Savannah, GA.